If you are not familiar with this term, where in the world have you been! A trusted system is your method for managing your tasks (open loops) in such away that you consistently get things done.
David Allen literally wrote the book on Getting Things Done. If you have not read the book, it is definitely worth it. I read the 2001 edition, but there is an updated version for 2015. Even if you read the original, it may be worth buying the new version as there are so many more available GTD tools today. Many of which are designed around David Allen’s GTD philosophy.
Let me be clear, this is a post about personal productivity. I am not talking about a system for managing team oriented projects.
“Your mind is for having ideas, not holding them.”
― David Allen
The basic premise of a trusted system is that it allows you to account for all your “open loops” – those things you need to do, calls you need to make, projects you need to follow up on, including items that are well in the future that you need to remember at the appropriate time. Once in your trusted system, you don’t have to worry about forgetting them and your mind can relax. A trusted system includes behaviors (like regularly reviewing your “inbox,” “waiting,” and “next actions” lists) and tools (your chosen methods or applications for each).